Policy Statement
Council is committed to implementing fair, transparent and competitive purchasing and contracting practices to achieve optimum value for money outcomes aligned to Council’s strategic objectives, community expectations and the requirements of any special funding sources.
Methods of Procurement
Generally, the following thresholds apply to the methods of procurement available to Council.
Value of procurement | Possible methods of procurement |
Up to $30,000 | Direct purchasing or simple quote |
$30,001 - $200,000 | Request for Quotation (minimum 3 written quotes) |
$200,001 and above | Open Request for Tender (open) |
Open Market Opportunities
All current public quotes and tenders are available for viewing at www.vendorpanel.com.au/gawler/tenders
They are also advertised through the SA Tenders website https://www.tenders.sa.gov.au/
VendorPanel
Town of Gawler is now using VendorPanel to simplify the way the Council seeks quotes and tenders. VendorPanel is a web-based eProcurement system used to increase transparency and compliance in purchasing processes.
VendorPanel Marketplace gives businesses an opportunity to have their goods and services seen by Council and hundreds of large buying organisations across the country to find and engage local suppliers in quotes and tenders. It is free for businesses to register and is easy to use.
You will not need to register if your business is already a supplier on VendorPanel Marketplace. The administrator of your account can add you as a Colleague – you’ll have your own unique login and appear as a local supplier in the region you service.
If your business has a VendorPanel account, but is not registered on the Marketplace, then please speak to your account administrator so they can register using their email address - this will ensure all supplier lists you’re on are linked to a single account.
To find out who the administrator of your account is if your business is already a supplier on VendorPanel Marketplace you can contact VendorPanel.
Steps to register on VendorPanel Marketplace:
- Visit www.vendorpanel.com.au/gawler/marketplace
- Watch the video below to learn how to set up your account correctly.
- Select the categories appropriate for your business, and - if you have an existing VendorPanel account - use the same email address to register.
If you need any help in registering, please reach out to the Support team via the Contact Us page. Here you can:
- - Chat with one of the Support team via the green Help widget, located in the bottom right of the screen.
- - Find a Help Centre article, also available via the Help Widget.
- - Use the form to raise a technical support request.
When a quote or tender is posted and your organisation or any of the categories you are registered in has been selected, you will receive an email notification to log into VendorPanel and respond.
We will continue to advertise new open market quote and tender opportunities on the SA Tenders and Contracts website, providing a link to all of Town of Gawler’s open quotes and tenders in VendorPanel www.vendorpanel.com.au/gawler/tenders
If you have any questions, please contact the procurement team on 8522 9211 or tenders@gawler.sa.gov.au
Forward Procurement Schedule 2026–2027
Council has published its Forward Procurement Schedule for 2026–2027 to provide suppliers with greater visibility of upcoming procurement opportunities.
The schedule outlines significant procurement activities currently anticipated during the financial year, including the expected timing of the approach to market and proposed procurement method.
Publishing our forward procurement program is part of Council’s commitment to improving procurement planning and making it easier for businesses to understand what opportunities may be coming up.
The Forward Procurement Schedule is indicative and may change as Council projects, priorities and requirements develop throughout the year.
View the Forward Procurement Schedule 2026–2027
Supporting local businesses and suppliers
-engaging with local businesses/suppliers throughout the year to improve awareness of Council procurement opportunities and how to do business with Council;
-providing greater forward notice of upcoming procurement opportunities;
-encouraging businesses to register with VendorPanel and helping suppliers understand how to access Council opportunities;
-developing practical supplier information and resources to help businesses understand Council procurement requirements and submit competitive offers;
-engaging with the Gawler Business and Economic Development Committee and broader local business community; and
-reviewing procurement documentation and processes to identify and remove unnecessary barriers for small and medium businesses.
Standard Contract Terms and Conditions
Council's Standard Terms and Conditions apply to all purchase orders or offer acceptances where a contract/agreement has not been executed with the Council in relation to the goods/services/works being provided.