Policy Statement

Council is committed to implementing fair, transparent and competitive purchasing and contracting practices to achieve optimum value for money outcomes aligned to Council’s strategic objectives, community expectations and the requirements of any special funding sources.

Procurement Policy

Methods of Procurement

Generally, the following thresholds apply to the methods of procurement available to Council.

Open Market Opportunities

All current public quotes and tenders are available for viewing at www.vendorpanel.com.au/gawler/tenders

They are also advertised through the SA Tenders website https://www.tenders.sa.gov.au/

VendorPanel

Town of Gawler is now using VendorPanel to simplify the way the Council seeks quotes and tenders. VendorPanel is a web-based eProcurement system used to increase transparency and compliance in purchasing processes.

VendorPanel Marketplace gives businesses an opportunity to have their goods and services seen by Council and hundreds of large buying organisations across the country to find and engage local suppliers in quotes and tenders. It is free for businesses to register and is easy to use.

You will not need to register if your business is already a supplier on VendorPanel Marketplace. The administrator of your account can add you as a Colleague – you’ll have your own unique login and appear as a local supplier in the region you service.

If your business has a VendorPanel account, but is not registered on the Marketplace, then please speak to your account administrator so they can register using their email address - this will ensure all supplier lists you’re on are linked to a single account.

To find out who the administrator of your account is if your business is already a supplier on VendorPanel Marketplace you can contact VendorPanel.

Steps to register on VendorPanel Marketplace:

1. Visit www.vendorpanel.com.au/gawler/marketplace
2. Watch the video to learn how to set up your account correctly.
3. Select the categories appropriate for your business, and - if you have an existing VendorPanel account - use the same email address to register.

If you need any help in registering, please reach out to the Support team via the Contact Us page. Here you can:

• - Chat with one of the Support team via the green Help widget, located in the bottom right of the screen.
• - Find a Help Centre article, also available via the Help Widget.
• - Use the form to raise a technical support request.

When a quote or tender is posted and your organisation or any of the categories you are registered in has been selected, you will receive an email notification to log into VendorPanel and respond.

We will continue to advertise new open market quote and tender opportunities on the SA Tenders and Contracts website, providing a link to all of Town of Gawler’s open quotes and tenders in VendorPanel www.vendorpanel.com.au/gawler/tenders

If you have any questions, please contact Renee Jericho Procurement Specialist on 8522 9240 or renee.jericho@gawler.sa.gov.au

Forward Procurement Plan

This report sets out anticipated Council competitive (select and open) procurements for 2023-2024.  The report is based on Council's approved business plan and budget and a review of current contracts that are due to expire this year.

Forward Procurement Plan 2023-2024

Please note that Council reserves the right to change market approach timeframes, choose an alternative procurement method or not proceed with a procurement.

If you wish to be notified of the release of open market Council quotes and tenders, please register with VendorPanel Marketplace and SA Tenders and Contracts.

Standard Contract Terms and Conditions

Council's Standard Terms and Conditions apply to all purchase orders or offer acceptances where a contract/agreement has not been executed with the Council in relation to the goods/services/works being provided.

The following links provide sample agreements for potential suppliers to consider when replying to request for quotes or request for tenders. These agreements are samples only and cannot be used for any purpose other than information provision.

• Town of Gawler Sample Services Agreement
• Town of Gawler Agreement for Purchase of Goods
• Town of Gawler Sample Works Agreement